ALL PERSONS USING TSPRA’S WEBSITE AND ESPECIALLY MEMBERS WHO USE THE MEMBER ONLY AREAS ARE ASKED TO READ THROUGH THESE POLICIES. USE OF THE SITE BINDS YOU TO THE TERMS OF USE.

• The information provided to TSPRA will be kept confidential and used to support your member relationship with TSPRA.
• All TSPRA officers, members and staff who have access to any of your information are required to keep the information confidential and not use it for any other purpose than to carry out the services they are performing for TSPRA.
• TSPRA will not disclose your personal information to any outside organization for its use for marketing without your consent. Consent is implied for our sponsors.
• TSPRA may be required to disclose personal information in connection with law enforcement, fraud prevention, regulation and legal actions, or if TSPRA reasonably believes it is necessary to do so to protect the Association, its members or the public.
• TSPRA’s online directory is available only to TSPRA members. Members may not share information in the directory with nonmenbers. There is no option to download the directory online.
• Some directory Information may be updated by a member when they login and go to their profile in the Member Only Area. The only field that can not be updated is email address. Contact the state office to make that change.
• If you switch districts, please create a new profile and do not update your old profile or all your old invoices will change to your new district.
• You may opt-out of TSPRA emails in your profile area. If you do not opt-out, it will be assumed that you wish to be excluded from all TSPRA emails.
• TSPRA uses email to communicate with members, to send invoices, buy products, etc. So it is essential that you have a working email listed when you join. District spam blocking software will sometimes block TSPRA email to our members. Please ask your IT department to “white list” all @tspra.org emails.
• No TSPRA member is to publish member information in printed directories or in a visible format except for their own personal use.
• TSPRA members may not sell, trade or give away member information to any outside organization, business or nonmember, nor use member information in the pursuit of business and other activities not under TSPRA’s control. Such use of TSPRA member information for some other affiliation or business relationship will be considered a conflict of interest and will result in loss of membership privileges.
• Whenever possible, TSPRA members should not send email in batches that will include the email addresses of other members in a list which could be harvested and used for spam or non-TSPRA business.

Use of E-Mail and Internet Tools: Examples of Inappropriate Use

• Posting messages that include vulgar, inappropriate or misleading messages
• Posting messages that could be interpreted as official TSPRA messages, but are not
• Using the online directory member search to distribute unsolicited email, known as spam
• Harvesting email addresses or other contact information from the TSPRA site for purposes of distributing spam
• Sending out any form of promotional communication to our members that implies TSPRA endorsement, when no such endorsement exists
• Posting messages to any TSPRA online forum: (a) to promote products or services not endorsed by TSPRA; and/or (b) that are threatening, profane or bigoted in nature
• Interfering with or “making mischief” via any present or future TSPRA online application
• Security breaches including but not limited to: password theft, password sharing, misrepresenting one’s identity via any present or future TSPRA online application.

Definition of Unsolicited Email, a.k.a. “spam”

TSPRA members depend on the website for networking and support. Our definition of unsolicited email or spam, may differ from definitions used by commercial organizations. TSPRA defines unsolicited email as unsolicited commercial email that is sent:

• To recipients whom the sender does not know personally or with whom the sender does not have an existing business relationship. This would not include TSPRA leaders emailing our members or TSPRA members who provide services and who already have the TSPRA members they are contacting in their databases.
• As a marketing type of communication that is not explicitly requested.

Web Site User Conduct Policy

We respect your privacy while online with TSPRA. We also recognize that as communicators and business people, you have a need to share information within the TSPRA member area. Sharing information is a major benefit of your membership. This Web Site User Conduct policy states our guidelines for site usage, so that all users can have a quality experience online with us.

• You agree, as a user of our website, to abide by all applicable local, state, national and international laws and regulations in your use of the TSPRA website and agree not to interfere with the use and enjoyment of the site by other users
• You agree to be solely responsible for your actions and the contents of your transmissions through TSPRA.
• You agree to all the policies stated on this site in regards to site usage.

TSPRA may, at its sole discretion, immediately terminate your access to the Member Area if your conduct fails to conform to any of these terms and conditions. TSPRA may, but is not in any way obligated to, enforce these terms against any user.