Conference and Non-Conference

Sponsor Opportunities 2023-2024

Exhibits for TSPRA24

CONFERENCE EXHIBITOR

• Pricing to be determined; discount if paid in full when exhibit application is approved
• Pricing to be determined; may be split into two payments with half due when exhibit application is approved
  and remaining balance due February 5, 2024

Maximum: 40 exhibitors.

• Two full-days of exhibit time and exclusive exhibit viewing each morning and during afternoon refreshment breaks
• Six-foot draped tabletop with two chairs in exhibit area
• Exhibit space location on a first-come, first-served basis upon receipt of deposit and until space is sold out
• Recognition in conference program with company name, contact, website and 25-word description of services
• Recognition in winter and spring issues of Communication Matters digital magazine with company, logo, contact, website and 25-word description of services
• Photograph of organization to appear in TSPRA newsletter
• One (1) conference registration with exhibitor booth which allows exhibitor to attend sessions and partake of breaks; additional badges available for $100 each
• Opportunity to present roundtable session subject to selection of 15 vendors by Conference Planning Committee in November 2023
  NOTE: To be considered, proposal must be submitted by October 26, 2023, and include title, presenter(s) and a short description. Link will be is available on the TSPRA website on the 2024 conference page.
• NOTE: Basic electrical and WIFI connections available at no additional cost

Key Communicator Award Sponsor:
Amount: $3500

• This is TSPRA’s highest award.  The recipient may be a legislator, educator, professional in another field or member of TSPRA.  The winner is announced in July of each year.
• The Key Communicator is recognized during a general session at the annual TASA/TASB Fall Conference where attendance is approximately 3000 yearly.
• Organization’s name and logo is printed on the token, mentioned during the awards ceremony, and a representative from organization stands with the TSPRA president and executive director during the awards ceremony and presents the plaque to the Key Communicator.
• Organization’s name and logo will be printed on all communications regarding the award.  (The press release announcing this award is sent to over 1000 districts, individuals, associations and organizations, websites, newspapers, radio, and television outlets).
• Organization will assist in the introduction of the Key Communicator at the TSPRA Conference.
• Organization is provided five minutes of podium time to mention organization and products during the TSPRA general session when the Key Communicator is recognized.
• Organization’s representative is photographed with the award recipient and appears on the TSPRA website for one year.
• Organization has first right of refusal for the sponsorship the following year.

Email Blast Sponsor: Sold
Amount: $2000

• Sponsoring organization’s logo and name to appear top center of all TSPRA email blasts, resulting in approximately 40 blasts yearly.
• Opportunity for sponsor to submit maximum of four articles for TSPRA’s e-newsletter (maximum of 300 words each).
• Quarterly mentions in TSPRA’s e-newsletter recognizing email blast sponsor.
• Maximum of six email blasts to membership showcasing products and services (with 48-hour notice to prepare blasts).
• Organization has first right of refusal for sponsorship the following year.

TSPRA Conference Scholarship:
Amount:  $1750 (four scholarship sponsorships available)

• Sponsoring organization’s logo and name to appear top center of all TSPRA communications regarding the scholarships.
• Recipient must meet eligibility requirements determined by the Scholarship Committee and approved by the Executive Committee.
• Scholarship opportunity is available to all TSPRA members meeting qualifications.
• TSPRA will take responsibility for TSPRA Conference registration process along with hotel arrangements at conference hotel with upgraded amenities.
• Recipient will be responsible for travel arrangements to include transportation, and meals at personal or district expense.
• TSPRA agrees to provide reimbursement of travel expenses within ten days of receiving receipts not to exceed $500.
• Scholarship recipient agrees to serve on TSPRA Committee.
• Signage will be provided at the TSPRA Conference.
• TSPRA conference program will include recognition of scholarship sponsor and recipient.
• Organization’s representative is photographed with the scholarship recipient and appears on the TSPRA website for one year.
• Organization has first right of refusal for the sponsorship the following year.

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OTHER SPONSORSHIPS:

TSPRA Professional Award Sponsor:
Bright Idea, Professional Achievement, Rookie, Media, Most Valuable Member
Amount:  $1000 per award (five award sponsorships available)

• TSPRA recognizes members and the media/community annually with five awards:  Bright Idea, Rookie of the Year, Most Valuable Member, Professional Achievement and Media.
• Organization’s name and logo appears on award plaques.
• Organization’s name is referenced with the award in print and during awards ceremonies that take place during conference general sessions averaging 800 in attendance.
• Organization’s representative is photographed with the awards recipients and appears on the TSPRA website.
• Photograph of award recipient with organization’s representative appears alongside organization’s logo in TSPRA newsletter acknowledging sponsorship.
• Representative of the organization is present at the annual conference and assists with the naming of the recipients and presentation of awards. (Names of winners remain confidential and are surprised with the announcement at the conference).
• Organization has first right of refusal for the sponsorship the following year.

TSPRA Executive Committee (board) Meeting Sponsor –
June, September, February 
(contact info@tspra.org)
Amount:  $1000                             

• TSPRA EC meets three times yearly (Fall, February, June).
• Sponsoring organization is invited to the board meeting and allowed 15 minutes of presentation time with the TSPRA Executive Committee (EC).
• Informal interaction with the EC can be as long as the representative wants to be in attendance.
• Meeting sponsor is allowed to share promotional items and offer promotional items for area meetings.
• Organization’s name is printed on EC agenda and thank you recognition appears in weekly e-newsletter with the board summary in the weeks following the sponsored meeting.
• NOTE:  Area vice-presidents take advantage of this opportunity to share information with members within their respective areas.

TSPRA Online Learning Webinar Sponsorships
Amount: $1000 for one session, $1500 for two sessions.

• A series of online learning and networking opportunities will be available to members each fall, spring and summer, including Team Learn and Leads, new member orientations, job-alikes and content-specific sessions with sponsorship opportunities.
• Sponsoring organization’s name and logo (where applicable) to appear on menu of listings and all TSPRA communications regarding the sponsored online session.
• TSPRA online registration will include sponsoring organization’s logo.
• Sponsor will be introduced by name, title, company and five minutes of online scheduled time will be allotted to representative to welcome, deliver message and mention products/services.
• Organization may purchase bundled sessions at a reduced sponsorship rate with single commitment.

TSPRA Hosted Online Sponsor Content
Amount:      
$1000 for 30-minute sponsored content;
$1600 for 60-minute sponsored content

• TSPRA will host sponsor sessions annually for sponsor opportunity to provide training, showcase product, conduct focus sessions, deliver infomercials.
• Delivery platform may either be TSPRA Zoom or sponsor platform.
• TSPRA to provide additional eBlast for marketing purposes (after initial $300 investment of eBlast)
• Sponsoring organization’s name and logo (where applicable) to appear on menu of listings and all TSPRA communications regarding the sponsored online session.
• TSPRA online registration will include sponsoring organization’s logo.
• Entire online time dedicated to the sponsor.

Crystal Awards for Star Awards:
Amount:  $1000

• Presented at the annual Star Awards Celebration, held in February during TSPRA’s annual conference, these awards provide recognition for the outstanding communications efforts of our members.
• Crystal Awards are awarded for multifaceted promotional programs or campaigns employing a variety of media and encompassing well-defined goals, strategies or activities. One award is given for each of the following categories:  (1) Video Portfolio, (2) Photography Portfolio, (3) Bond Election, (4) Parent Involvement/Volunteer Program, (5) Staff/Student Recognition, (6) School/Community Partnership, (7) District/Association Special Event/Celebration (8) Marketing, (9) Foundation/Partnership Special Event.
• Organization’s name appears on all plaques
• Organization’s name and logo are referenced with the awards in print and during awards ceremonies including press releases sent to local media outlets
• Organization’s name/logo appears with the award recipients’ photos that appear in TSPRA newsletters.
• Organization has first right of refusal for the sponsorship the following year.

Platinum Award for Star Awards:
Amount: $750

• Presented at the annual Star Awards Celebration, held in February during TSPRA’s annual conference, this award provides recognition for the outstanding communications efforts of our members.
• The Platinum Award is TSPRA’s highest award for excellence in a total public relations program.
• Organization’s name appears on the iceberg plaque.
• Organization’s name is referenced with the award in print and during awards ceremonies including press releases sent to local media outlets.
• Organization’s name/logo appears with the award recipient’s photo that appears in TSPRA newsletters during spring 2020.
• Organization has first right of refusal for the sponsorship the following year.

TSPRA eBlast promoting product/service:
Amount: $300

• Designated eBlast communication to 1100+ subscribers showcasing/promoting a vendor service/product/business
• Maximum number of 300 words; graphics can be included
• Organization’s name and logo appears in eBlast heading
• Notification three days in advance for preparation
• Copy submitted 48 hours in advance of arranged eBlast date
• Organization may invest in unlimited number of blasts throughout the year

Communication Matters

Communication Matters magazine is the official, digital publication of TSPRA. The magazine is shareable and can be downloaded, making it available to the public in general.

Readership:

• Emailed quarterly to 1,100+ members
• Marketed in member newsletter (1,100+ recipients)
• Link placed on Facebook (1,097 followers) and Twitter (3,450 followers)
• Place on first page of website: 8,000+ visits per month
• Archived on website

Read: https://tspra.org/communication-matters/

Communication Matters Advertising Pricing:

Pricing per number of ads purchased: 1 ad        2 ads     3 ads      4 ads

Full Page Premium Placement:           $1500    $1450    $1400    $1350

• Inside Front Cover
• Opposite Table of Contents
• Opposite Executive Committee Page
• Opposite President’s Message
• Opposite Masthead
• Inside Back Cover
• Back Cover

Pricing per number of ads purchased:               1 ad         2 ads         3 ads         4 ads

Full Page (8.5” x 11” pdf):                                     $1200      $1150      $1100      $1050

Half Page Horizontal (8.5” x 5.5” pdf)               $600      $550          $500      $450

Half Page Vertical (4.25” x 11” pdf)                    $600      $550          $500      $450

Quarter Page Vertical (4.25” x 5.5” pdf)           $300       $250         $200       $150

Link: When designing ad, please use the following format for your website in order for it to automatically link: www.tspra.org

Published around the 15th off the month:

Summer | July, ad copy due June 30

Fall | October, ad copy due September 30

Winter | January, ad copy due December 15

Spring |April, ad copy due March 31

Contact info@tspra.org