Sponsor Opportunities 2020-2021

2021 Embassy Suites by Hilton, Denton, TX

TSPRA Annual Conference

Your exhibit, advertisement and/or sponsorship contribution of $10,000, $5,000, $2,500, $1,000, $750 or $500 can support the Texas School Public Relations Association Annual Conference on February 22-25, 2021 at the Denton Embassy Suites. This event provides a unique opportunity for your company or organization to become better-known by statewide members of the public schools communication profession. The more than 800 conference participants include public information officers, community relations directors and coordinators, technology and electronic media specialists, as well as education foundation directors and board members from public school districts.

When you are ready to be a sponsor, exhibitor or advertising, contact Linsae Snider at 512-474-9107 or lsnider@tspra.org.

EDUCATION STAKEHOLDER: $10,000 cash

  • Exclusive sponsorship of TWO conference events (Star Awards Denim and Diamonds reception, banquet and/or celebration, keynote speaker, roundtables, commemorative gift [conference t-shirts], mobile app, hotel keycards, Tune in to TSPRA Luncheon, President’s luncheon, welcome reception, internet, rookie toolboxes)
  • Exclusive sponsorship of one of TSPRA’s six professional awards and recognition at platform when the award is presented. (see Professional Awards Sponsorship for additional information).
  • Recognition at and five minutes podium time during sponsoring event and company logo and information on printed items exclusive to sponsorship.
  • Recognition in online registration content in largest font size with company logo.
  • Recognition in largest font size in press releases and e-newsletter references to the 2021 conference and on TSPRA website with link from logo.
  • Company logo predominately displayed in largest font size on conference program, all available conference marketing materials and on TSPRA website with link from logo.
  • Recognition in largest font size on event signage at all general sessions and awards banquet.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021 acknowledging sponsorship.
  • Five (5) additional conference registrations with sponsor badges.
  • One (1) reserved table at awards banquet (8 guests).
  • Two complimentary exhibit spaces in exhibit area.
  • One full-page complimentary ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • One-page complimentary ad in choice of one quarterly issue of Communication Matters digital magazine.
  • One-year Texas School Public Relations Association Affiliate Membership.
  • One exclusive, one-hour “corporate showcase” concurrent session.
  • TSPRA provides gift cards valued at $100 for give-away during “corporate showcase” session.
  • Organization has first right of refusal for the 2021-2022 sponsorship.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive the full benefit of virtual sponsor opportunities being provided and may include pre-recorded messages, designated zoom room and time, virtual exhibit space, electronic banners and signage and sponsor recognition of any advance collateral mailed to attendees. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

CORPORATE INVESTOR: $5000 cash

  • Exclusive sponsorship of ONE conference event (Star Awards Denim and Diamonds reception, banquet and/or celebration, keynote speaker, roundtables, commemorative gift [conference t-shirts], mobile app, hotel keycards, Tune in to TSPRALuncheon, President’s luncheon, welcome reception, internet, rookie toolboxes)
  • Recognition at and five minutes podium time during sponsoring event [event only] or company logo and information on printed items exclusive to sponsorship.
  • Organization’s representative to assist with distribution of sponsored items.
  • Recognition in online registration content in second largest font size with company logo.
  • Recognition in second largest font size in press releases and e-newsletter references to the 2021 conference.
  • Company logo predominately displayed in second-largest font size on conference program, all available conference marketing materials and on TSPRA website with link from logo.
  • Recognition in second largest font size on event signage at all general sessions and Awards Banquet.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021 acknowledging sponsorship.
  • Three (3) additional conference registrations with sponsor badges.
  • Four (4) complimentary tickets to awards banquet.
  • Half page complimentary ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • Half-page complimentary ad in choice of one quarterly issue of Communication Matters digital magazine.
  • One complimentary exhibit space in exhibit area.
  • Organization has first right of refusal for the 2021-2022 sponsorship.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided that may include virtual exhibit space, electronic banners and signage and sponsor recognition of any advance collateral mailed to attendees. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation. 

COMMUNITY BUILDER: $2500 [$5000 in-kind]

  • Exclusive sponsorship of ONE afternoon break or meet and greet-come and go reception.
  • Recognition during sponsoring event with announcement made during general sessions on day of the scheduled event/activity.
  • Exclusive use of food and beverage area for staff, displays, and giveaways where appropriate.
  • Name and logo prominently displayed in break/roundtable area.
  • Recognition in online registration content.
  • Company name and logo displayed in conference program and on TSPRA website with link from logo.
  • Recognition on event signage at all general sessions and awards banquet.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021 acknowledging sponsorship.
  • Two (2) additional conference registrations with sponsor badge.
  • Two (2) complimentary tickets to awards banquet.
  • Quarter page complimentary ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • Third-page complimentary ad in choice of one quarterly issue of Communication Matters digital magazine.
  • Organization has first right of refusal for the 2021-2022 sponsorship.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

NETWORK PARTNER:  $1000 [$2500 in-kind] 

  • Exclusive sponsorship of one concurrent session for “Encore Sessions” scheduled for Tuesday, February 23, 2021, 4:15-5:00 p.m.
  • Exclusive use of assigned concurrent session room.
  • Recognition on signage during “Encore Session.
  • Write-up in conference program/mobile app provided it is submitted by 4:00 p.m. on January 11, 2021.
  • Company name and logo displayed in conference program and on TSPRA website with link from logo.
  • Recognition on event signage at all general sessions and awards banquet.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021 acknowledging sponsorship.
  • One (1) additional conference registration with sponsor badge.
  • One (1) ticket for awards banquet.
  • 20% discount on ad purchase.
  • Encore sessions provide the sponsor one-hour usage of meeting space intended to be designed by the sponsor and may include client events, content presentations, product demonstrations, vendor showcases, etc. Arrangements can be made with hotel for food and beverage and other accommodations.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

PUBLIC RELATIONS COMPANION:  $750 [$1000 in-kind]   

  • Exclusive sponsorship of conference badges, conference lanyards, welcome amenities or music themed name badge ribbons:
  • Signage and product placement on conference badges, lanyards and/or at booth/activity.
  • Company name and logo appears in conference program and on TSPRA website with link from logo.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021 acknowledging sponsorship.
  • One (1) additional conference registration with sponsor badge.
  • 10% discount on ad purchase.
  • Organization has first right of refusal for the 2021-2022 sponsorship.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

COMMUNICATION ASSOCIATE:  $500 [$750 in-kind]  

  • TSPRA Coffee Provider/Sponsor (maximum five available each day) beginning at 8:00 a.m. and during “caffeinated connections” and designated vendor viewing [February 23, 2021 from 8:00-11:00 a.m. and Wednesday, February 24, 2019 from 8:15-10:30 a.m.]
  • Four gallons of coffee and supplies to be set up at vendor area beginning at 8:00 a.m. during designated day of conference.
  • Recognition as coffee sponsor on signage located at vendor table.
  • Recognition in conference programand on TSPRA website with link from logo.
  • Photograph of organization representative alongside organization logo to appear in TSPRA newsletter during spring 2021acknowledging coffee sponsorship.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

CONFERENCE EXHIBITOR:  $650  Maximum: 55 exhibitors accepted.

  • Two full days of exhibit time and exclusive exhibit viewing during “caffeinated connections” each morning and during afternoon refreshment breaks each day.
  • Six-foot draped tabletop with two chairs in exhibit area.
  • Exhibit space location on a first-come, first-served basis upon receipt of $300 deposit and until space is sold.
  • Recognition in conference program by company, contact, website, and 25-word description of services.
  • One (1) conference registration with exhibitor badge.
  • Additional exhibit badges available at $100 per person.
  • Opportunity to present roundtable session subject to selection of 15 vendors by Conference Planning Committeeon November 5, 2020.NOTE: To be considered, proposal must be submitted by October 29, 2020, and include title, presenter and short description.
  • NOTE: Basic electrical and WIFI connections available at no additional cost.
  • SHOULD PIVOT TO VIRTUAL CONFERENCE OCCUR: Sponsors at this level will receive virtual sponsor opportunities being provided. Exact opportunities to be determined based on the platform selected and revised 2020-2021 Opportunities for Participation.

CONFERENCE PROGRAM ADVERTISING:

  • Advertiser to submit ready for press ad in jpeg or pdf format.
  • Full specs will be provided.
  • 800 conference programs printed.
  • Deadline for ad copy: January 18, 2021.
  • Cost:
    • Full page color ad: $500
    • Half page color ad: $250
    • Quarter page color ad: $125