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Sponsorship, Exhibit and Advertising Opportunities

2018 Annual Conference in Frisco, Texas
Opportunities for Participation  

For more information contact 512-474-9107.

Your exhibit, ad and/or sponsorship contribution of $10,000, $5,000, $2,500, $1,000, $750 or $500 to support the Texas School Public Relations Association Annual Conference on February 19-22, 2018 in Frisco, Texas provides a unique opportunity for your company or organization to become better known by statewide members of the public schools communication profession. The more than 600 conference participants include public information officers, community relations directors and coordinators, technology and electronic media specialists, as well as education foundation directors and board members from public school districts.

When you are ready to be a sponsor, exhibitor or advertising, click here.

Here are some of the ways to participate.

★   Sponsorships   ★   Exhibits   ★   Advertising

Sponsorships

 EDUCATION STAKEHOLDER $10,000 Cash

  • Exclusive sponsorship of TWO conference events (Star Awards reception, banquet and celebration, keynote speaker, commemorative gift [portfolio showcasing new logo], mobile app, hotel keycards, conference t-shirts, elevator/wall clings, tailgate luncheon and roundtables, internet, presenter gifts, rookie toolboxes/mentor tokens, Star Awards gallery flash drive)
  • Exclusive sponsorship of one of TSPRA's six award programs and recognition at platform when the award is presented. (see Awards Sponsorship for additional information).
  • Recognition at and five minutes podium time during sponsoring event and company logo and information on printed items exclusive to sponsorship.
  • Recognition in online registration content in largest font size with company logo.
  • Recognition in largest font size in press releases and e-newsletter references to the 2018 conference and on TSPRA website with link from logo. 
  • Company logo predominately displayed in largest font size in conference program and all available conference marketing materials.
  • Recognition in largest font size on event signage at all general sessions and awards banquet.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging sponsorship.
  • Four (4) conference registrations with sponsor badges.
  • One (1) reserved table at awards banquet (10 guests).
  • Two complimentary exhibit spaces in exhibit area.
  • One full-page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • One-year Texas School Public Relations Association Affiliate Membership.
  • One exclusive, one-hour concurrent session during “corporate showcase” portion of conference to be presented with a client(s). [scheduled for Tuesday, February 20, 2018, from 4:15-5:15.
  • Organization has first right of refusal for the 2018-2019 sponsorship.

  CORPORATE INVESTOR $5,000 Cash

  • Exclusive sponsorship of ONE conference event (Star Awards reception, banquet and celebration, keynote speaker, commemorative gift [portfolio showcasing new logo], mobile app, hotel keycards, conference t-shirts, elevator/wall clings, tailgate luncheon and roundtables, internet, presenter gifts, rookie toolboxes/mentor tokens, Star Awards gallery flash drive)
  • Recognition at and five minutes podium time during sponsoring event and company logo and information on printed items exclusive to sponsorship.
  • Organization’s representative to assist with event introductions.
  • Recognition in online registration content in second largest font size with company logo.
  • Recognition in second largest font size in press releases and e-newsletter references to the 2018 conference. 
  • Company logo predominately displayed in second-largest font size on conference program, all available conference marketing materials and on TSPRA website with link from logo.
  • Recognition in second largest font size on event signage at all general sessions and Awards Banquet.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging sponsorship.
  • Three (3) conference registrations with sponsor badges.
  • Eight (8) complimentary tickets to awards banquet.
  • Half page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • One complimentary exhibit space in exhibit area. 
  • Organization has first right of refusal for the 2018-2019 sponsorship.

  COMMUNITY BUILDER $2,500 Cash [$5,000 in kind]

  • Exclusive sponsorship of ONE afternoon break, meet and greet-come and go reception, hotel door hangers, welcome amenities or video promotions prior to the beginning of general sessions. 
  • Recognition during sponsoring event with announcement made during general sessions on day of the scheduled event/activity.
  • Exclusive use of food and beverage area for staff, displays, and giveaways where appropriate.
  • Name and logo prominently displayed in break area.
  • Recognition in online registration content.
  • Company name and logo predominately displayed in conference program and on TSPRA website with link from logo.
  • Recognition on event signage at all general sessions and awards banquet.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging sponsorship.
  • Two (2) conference registrations with sponsor badge.
  • Four (4) complimentary tickets to awards banquet. 
  • Quarter page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
  • Organization has first right of refusal for the 2018-2019 sponsorship.

  NETWORK PARTNER $1,000 Cash [$2,500 in kind]

  • Exclusive sponsorship of preconference break or one of three distinguished lecturers or scheduled tour. 
  • Microphone opportunity during preconference break/opportunity to introduce distinguished lecturer during assigned session/on tour bus while traveling to destination.
  • Recognition on signage during preconference break/distinguished lecturer assigned session/on tour bus.
  • Company name and logo displayed in conference program and on TSPRA website with link from logo.
  • Recognition on event signage at all general sessions and awards banquet.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging sponsorship.
  • One (1) conference registration with sponsor badge.
  • Three (3) tickets for awards banquet.
  • 20% discount on ad purchase.
  • Organization has first right of refusal for the 2018-2019 sponsorship.

  PUBLIC RELATIONS COMPANION $750 Cash  [$1,000 in kind]

  • Exclusive sponsorship of conference badges or conference lanyards. 
  • Signage and product placement on conference badges or lanyards.
  • Company name and logo appears in conference program and on TSPRA website with link from logo.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging sponsorship.
  • Two (2) tickets for awards banquet.
  • 10% discount on ad purchase.
  • Organization has first right of refusal for the 2018-2019 sponsorship.

 COMMUNICATION ASSOCIATE $500 Cash  [$750 in kind]

  • TSPRA Coffee Provider/Sponsor (maximum five available each day) beginning at 8:00 a.m. and during “caffeinated connections” and designated vendor viewing [February 20, 2018 from 10:30-11:00 a.m. and Wednesday, February 21, 2018 from 10:00-10:30 a.m.]
  • Four gallons of coffee and supplies to be set up at vendor table beginning at 8:00 a.m. during designated day of conference.
  • Recognition as coffee sponsor on signage located at vendor table.
  • Recognition in conference program and on TSPRA website with link from logo.
  • Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2018 acknowledging coffee sponsorship.
  • One (1) ticket for awards banquet.
  • Organization has first right of refusal for the 2018-2019 sponsorship.

Exhibits

 CONFERENCE EXHIBITOR $500

  • Maximum:  37 exhibitors allowed.
  • Two full days of exhibit time and exclusive exhibit viewing during “caffeinated connections” each morning and during afternoon refreshment breaks each day.
  • Eight-foot draped tabletop with two chairs in exhibit area.
  • Exhibit space location on a first-come, first-served basis upon receipt of $250 deposit.
  • Recognition in conference program by company, contact, website, and description of services.
  • One (1) conference registration with exhibitor badge.
  • Additional exhibit badges available at $100 per person.
  • Opportunity to present roundtable session subject to selection of 12 vendors by Conference Planning Committee on November 2, 2017.  NOTE: Proposal must be submitted by October 27 2017, and include title, presenter and short description.
  • NOTE:  Basic electrical and WIFI connections available at no additional cost.

Advertising

 CONFERENCE PROGRAM ADVERTISING

  • Advertiser to submit ready for press ad in jpeg or pdf format
  • Full specs will be provided
  • 650 conference programs printed
  • Deadline:  January 19, 2018
  • Cost: 
    1.  Full page color ad:  $500
    2.  Half page color ad:  $250
    3.  Quarter page color ad:  $125